Notary Journal Entry Request Policy
Notary Journal Entry Request Policy
Texas law strictly regulates access to notary journal entries. These records contain private identifying information and are protected under Texas Government Code §406.014 and the Texas Administrative Code. To maintain compliance and protect signer privacy, Arlington Mobile Notary follows the legal access rules below.
✔ Who May Request a Copy of a Journal Entry
A Texas notary may release a journal entry only to the following:
1. The Signer
The individual who personally appeared before the notary for the notarization may request a copy of their own journal entry.
2. Law Enforcement
Police officers or investigators acting in an official capacity.
3. A Court
A judge or court officer requesting the entry as part of a legal proceeding.
4. The Texas Secretary of State
When conducting an investigation, audit, or compliance review.
5. Any Party With a Valid Subpoena or Court Order
Attorneys, agencies, or third parties must present a legally issued subpoena or court order.
❌ Who Cannot Receive a Journal Entry
To protect signer privacy, a Texas notary may NOT release a journal entry to:
✔ What We Can Provide Instead
If someone needs proof of notarization but is not legally entitled to the journal entry, Arlington Mobile Notary may provide:
🔒 Privacy & Security Commitment
Arlington Mobile Notary maintains all journal entries in secure, confidential storage.
We do not release private information unless required by Texas law.
📨 How to Request a Journal Entry
If you are legally entitled to a copy of a journal entry, please submit:
service@arlingtonmobilenotary.com
✔ Who May Request a Copy of a Journal Entry
A Texas notary may release a journal entry only to the following:
1. The Signer
The individual who personally appeared before the notary for the notarization may request a copy of their own journal entry.
2. Law Enforcement
Police officers or investigators acting in an official capacity.
3. A Court
A judge or court officer requesting the entry as part of a legal proceeding.
4. The Texas Secretary of State
When conducting an investigation, audit, or compliance review.
5. Any Party With a Valid Subpoena or Court Order
Attorneys, agencies, or third parties must present a legally issued subpoena or court order.
❌ Who Cannot Receive a Journal Entry
To protect signer privacy, a Texas notary may NOT release a journal entry to:
- Title companies
- Signing services
- Lenders
- Real estate agents
- Employers
- Family members of the signer
- Anyone who paid for the notarization but is not the signer
- Anyone requesting it “for verification” without legal authority
✔ What We Can Provide Instead
If someone needs proof of notarization but is not legally entitled to the journal entry, Arlington Mobile Notary may provide:
- A Notarial Act Verification Letter
- A Certificate of Notarial Act
- A copy of the notarized document (if they provided it)
- A statement confirming the notarization occurred
🔒 Privacy & Security Commitment
Arlington Mobile Notary maintains all journal entries in secure, confidential storage.
We do not release private information unless required by Texas law.
📨 How to Request a Journal Entry
If you are legally entitled to a copy of a journal entry, please submit:
- Your full name
- The date of notarization
- The type of document
- Proof of identity (if you are the signer)
- A copy of the subpoena or court order (if applicable)
service@arlingtonmobilenotary.com